How to Transfer Your MC Number: A Step-by-Step Guide

Transferring an MC number is a pivotal process for those in the transportation industry. For company owners and professional transportation drivers who are considering a shift in business ownership, structure, or operations, understanding how an MC number transfer works and what it entails is critical. Doing so will allow for a smooth transition that maintains compliance with regulations while minimizing any disruptions in services.

Understanding MC Number Transfer

MC number, or Motor Carrier number, is slang for the number that is assigned to the transportation business that is granted by the Federal Motor Carrier Safety Administration. Essentially, it is a unique code that identifies your transportation company. Like an SSN for people, an MC number is required for all businesses that operate commercial vehicles.

The Steps for a Successful Transition

1. Cessation or Alteration of the Existing Authority: The first thing to understand is that instead of transferring, you’re essentially applying for a new authority under a different entity. This involves voluntarily revoking the existing authority tied to the MC number you wish to ‘transfer.’ This step is crucial to ensure that the FMCSA deactivates the current operating authority linked to the MC number.
2. Apply for New Authority: After deactivating the existing authority, the next entity or individual will need to apply for a new authority under their name. This application involves submitting the necessary information and undergoing the same review process as any new applicant. This sequence ensures that all carriers operating under an MC number meet current FMCSA standards and regulations.
3. USDOT Number Association: It’s essential to understand your USDOT (U.S. Department of Transportation) number in this process. If the transferring entity wishes to continue operating commercial vehicles, they may retain their USDOT number, which is tied more closely to safety and tracking, not authority to operate. However, if the aim is to completely transfer all operational capabilities, including the USDOT number, this requires notifying FMCSA and may involve additional steps comparable to acquiring a new USDOT number.
4. Maintain Compliance and Records: Ensuring that all paperwork, insurance certificates, and operational records are up-to-date and compliant with FMCSA regulations is paramount throughout this process. This diligence will facilitate a smoother transition and avoid potential legal or operational hiccups.
5. Update BOC-3 Filings: Both the existing and acquiring entities must update their BOC-3 (Designation of Agents for Service of Process) filings to reflect the current operational and legal status. This step is essential for maintaining the legal operability of the MC number under its new management.
6. Seek Professional Assistance: Due to the complexity of this process, seeking assistance from a professional service like FMCSA Registration can provide invaluable guidance, ensuring you remain compliant every step of the way. A professional service can simplify the application, update, and compliance processes, making the transition as smooth as possible.

Conclusion to your MC guide 

Transferring an MC number may entail a nuanced process, but ultimately results in applying for a new authority under a different business name or entity, with additional steps for compliance and regulatory adherence. Though complex, understanding the steps involved and seeking professional assistance can make the transition easier, and allow those working in the transportation industry to do what they do best — move goods and passengers safely and efficiently across the country.